Copyright/Use of College Name and Logo

The College’s name, logos, seal and other marks, including but not limited to the image of the Chapel, are protected under state and federal law and the unauthorized use of these marks is prohibited.  Furthermore, the De La Salle statue is protected by copyright. Permission for any student or recognized student group to use these marks must be coordinated through their sponsoring department head or by emailing Student Involvement & Leadership for more information at sil@stmarys-ca.edu.

Posting Policy

Saint Mary’s College is a community dedicated to the intellectual enrichment and personal development of all of its members through study, inquiry and continuing communication with one another. In accordance with its Lasallian heritage and Core Principles, the College encourages a balanced approach in the expression of opinions. The posting, distributing, or disseminating of printed materials (i.e. fliers, posters, table tents, banners, handbills) that advertise, publicize, or otherwise provide notice of activities, events, or information are subject to this Posting Policy.

Student Involvement and Leadership (SIL) grants permission to on- and off-campus individuals and groups to post, distribute or disseminate printed materials on campus. The College maintains the authority and right to prohibit the distribution of any material, which in the estimation of the college might cause a security problem or interfere with any instructional or college event. The College also maintains the right to regulate the time, manner, and place of any distribution of written material which is likely to cause harm to college property, physical danger to any individual, or in any other way breaches the security of the college or disrupts the furtherance of education.

When posting, anywhere on campus, the following must be observed:

1. The posting, distributing, or disseminating of printed materials (i.e. fliers, posters, table tents, banners, handbills, etc.) that are used to advertise, market, promote and/or provide notice of activities, events or information are all subject to the Posting Policy.
2. Approval to post on approved posting locations, distribute or disseminate printed materials for on-campus and off-campus individuals is granted through Student Involvement and Leadership (SIL).
3. A maximum of 40 posters or fliers must be submitted to Student Involvement and Leadership for approval. Off-campus individuals may not post their own materials on campus.  Materials should measure a minimum of 8 1/2” x 11” and not exceed 11” x 17” in size. (Note: There are less than official 30 posting locations on campus). 
4. All printed materials must indicate the name of the sponsoring department, or student organization and contact information, as well as the location, date and time of the event. It must also include contact information for Student Disability Services or advertise ADA accommodations for students that need that. 
5. Printed materials may not be placed on or against, attached to, or written on any structure or natural feature of the campus such as, but not limited to, the surface of walkways or roads (floors), fountains, posts, pillars, waste receptacles, lawn, trees, or on vehicles parked on campus (unless for urgent or emergency purposes), doors or buildings, windows, surfaces or stanchions and wooden standards.
6. The use of chalk, for marketing purposes, on any surface is not permitted unless approved by both Student Involvement & Leadership and Facilities Services. 
7. Only one (1) posting of any kind is permitted in any posting location. Posting is permitted on a first-come, first-served basis, and existing postings may not be removed or covered by new ones.           
8. Materials promoting a single event can be posted for a period of two (2) weeks.  Materials promoting a series of events may be posted until the end of the series.
9. No individual or group may leave fliers, announcements, or printed literature of any kind on campus grounds, parked vehicles (unless for urgent or emergency purposes), or inside any campus building, nor otherwise affix or insert such materials into campus lawns or grounds.
10. Postings must be removed within 24 hours following the publicized event by the sponsoring organization/department. 
11. Only “safe-release” painters’ tape may be used to post fliers and posters. Other tapes will damage the surfaces of walls and buildings. Fliers posted on bulletin boards may be attached with staples, pushpins, or painters tape. Student Involvement and Leadership does NOT provide it for college departments.
12. Please note that postings will come down during Finals Week each semester. Also, posting will not be allowed to be up during the month of July unless it is for emergency or safety reasons. All postings in June will be removed at the end of the month. Postings will be allowed during the first Monday in August depending on staff availability.

Off-Campus Individuals

Off campus individuals or vendors may not post, distribute, or disseminate materials to advertise their business or event unless approved by Student Involvement & Leadership. 

1. The posting, distributing, or disseminating of printed materials that are used to advertise, market, promote and/or provide notice of activities or events are all subject to the College’s Posting Policy. Postings for employment, sales, discounts, etc. that are not attached to an event cannot be posted and should seek alternative modes such as digital advertising or approved official vending through Student Involvement & Leadership, or the Career and Professional Development Services, for employment notices. 
2. Off-campus individuals or those approved to vend at the College can submit a maximum of 15 posters or fliers or other advertising materials on the day of or up to 7 days before their event or vending date. These must be submitted to Student Involvement and Leadership for approval and posting. Off-campus individuals may not post their own materials on campus unless given permission through Student Involvement & Leadership. Materials should measure a minimum of 8 1/2” x 11” and not exceed 11” x 17” in size.
3. All printed materials must indicate the name of the sponsoring business or organization and contact information, as well as the location, date and time of the event.
4. Materials can be posted for a period of up to one (1) week.
5. No individual or group may leave fliers, announcements, or printed literature of any kind on campus grounds, parked vehicles, or inside any campus building; nor otherwise affix or insert such materials into campus lawns or grounds. 
6. Promotion and advertising of an event may indicate that alcohol will be available for purchase and must indicate that “ID will be required.” Also, the promotion and advertising of an event shall not portray symbols of alcoholic beverage consumption (including, but not limited to, foaming mugs, cans, glasses and kegs), excessive consumption (including, but not limited to, drinking contests and competitions) or emphasize frequency or quantity of alcoholic beverage consumption.
7. Failure to meet Posting Policy Guidelines will result in the loss of on-campus posting privileges.
8. Off-campus advertisers do not have access to residence halls.

Posting Areas

1. External Posting Spaces
   1. There are less than 25 high-traffic areas located throughout the central campus for posting fliers. These areas are painted in a brown color and are clearly marked as posting areas for approved materials which should measure a minimum of 8 1/2 “x 11” and not exceed 11” x 17” in size.
2. Bulletin Boards and Display Cases
   1. Departmental bulletin boards, typically located outside of administrative or academic department offices, are maintained by the respective departments. Permission for posting at these locations must be obtained from the specific department head or designee.
3. Residence Halls
   1. Departments, student organizations and individuals do not have access to Residence Halls and must not post on any area in or surrounding the building. Posting on the exterior of the building, doors, windows, lamp posts and light fixtures is not permitted.
   2. Copies of fliers, posters and other promotional materials must be submitted to the Office of Residential Experience for posting. 
4. Large Banners 
   1. Departmental/Organizational event-related vinyl banners (not to exceed 10’ x 3’ in size) that are associated with a pre-approved event can be hung from the trees in front of Filippi Administrative building. Banners must bear a Saint Mary’s College approved logo, name, and/or in accordance with College Communications brand.  Approval must be requested a minimum of two (2) weeks prior to the hanging of the banner. In addition, the actual hanging of banners must be coordinated through Meetings, Events, and Conference Services or Facilities Services.

1.       Materials posted in Oliver Hall must observe the Posting Policy in its entirety. Items that are not congruent with the policy or stamped by Student Involvement and Leadership, will be removed.

    5. “Day of” Posting

1. “Day of” posting is allowed for directional and informational purposes for campus-wide events and must be removed immediately after the event. “Day of” posting must be related to the function of the program such as schedule, directions, and registration. Pre-approval must be secured through Student Involvement and Leadership.
2. A-frames may be used but cannot be placed in the Chapel Arcade, walkways or blocking egress as it limits accessibility.

Sanctions

The sponsoring organization is responsible for the removal of all publicity, including banners within 24 hours following the event. Directional signs must be taken down immediately after the event.

• Continued failure to remove expired publicity may result in suspension to post for up to one (1) month or loss of posting privileges entirely. 
• Student Involvement and Leadership may immediately remove any publicity not in accordance with this policy.\
• Residential Experience staff may remove any publicity not in accordance with this policy or guidelines set forth by the Office of Residential Experience.

Painting the SMC

The painting of the SMC by campus groups and individuals has been a longstanding tradition at Saint Mary’s College of California.  For generations, students have commemorated special events, heritage months and holidays by trekking up the hill, with paint supplies in tow, to give the “SMC” their special mark.  Students, staff and faculty participate in this tradition as a way to let their presence on campus be known while building community within their group.

In an effort to encourage equitable access to the letters for all, Student Involvement and Leadership has created the following guidelines:

1. Submit a request to paint the SMC to Student Involvement and Leadership two weeks prior to your proposed date via email (sil@stmarys-ca.edu.) or by submitting a web request at  www.stmarys-ca.edu/sil. Be sure to include proposed dates and the reason for painting it. Associated Students student organizations should submit their request as an event via the student organization software commonly known as SPOT. 
2. Upon receiving written approval from SIL, your group may paint the “SMC.”
3. The “SMC” shall remain painted for a period of no more than two (2) weeks, after which Facilities Services will repaint it to its original white color.
4. The SMC is to remain white during the following times:

• Move-In Day 
• Mass of the Holy Spirit
• The beginning of Fall Semester Finals’ Week through the end of the Christmas break
• De La Salle week
• The beginning of Spring Semester Finals’ Week through both commencement ceremonies
• All summer

Solicitation and Commercial Activity

The College has an obligation to preserve the student’s right to personal privacy, safety, and security. Individuals or organizations wishing to engage in commercial activity on campus may do so only with the written approval of the Vice President for Finance and Administration.  The College does not allow door-to-door solicitation of products or services in the residence halls.  This policy applies to all College and off-campus organizations, groups and individuals.

Fundraising Policy

The following principles, policies and procedures govern all student fundraising activities at Saint Mary’s College of California.  The purpose of this policy is to guide Saint Mary’s student organizations in planning their fundraising activities for the benefit of the campus community. Fundraising is the responsibility of the College’s President and the Vice President for Advancement in accordance with the priorities established by the Board of Trustees.  

1. Student clubs, classes and organizations may conduct on-campus fundraising after seeking the approval of their advisor and Student Involvement and Leadership.
2. Student organizations are permitted to conduct infrequent collection of food, clothing or change for charities; make requests for donated labor or donated products; and hold activities like bake sales that by and large do not solicit significant cash gifts.  These student fundraising activities are only permitted on campus.
3. Student groups may solicit from individuals and businesses that have given money to the group in the past five years or that have a previous relationship with the group.  
4. Student group solicitation of off-campus businesses for in-kind product and food donations is permitted on a limited basis subject to the approval of the Director of Student Involvement and Leadership, in consultation with the Advancement Office.  An advance list of businesses to be solicited is required to be submitted to the Director as well.
5. Off-campus door-to-door and telemarketing type fundraising activities by student clubs and organizations are not permitted.
6. Students are not permitted to solicit alumni directly.
7. Students may not raise funds from foundations or from corporations.
8. The Vice President for Advancement will have final discretion in approving all fundraising activities. For questions, please contact the Advancement Office.